Procurement Support
• Entering requisitions into PeopleSoft, including justification comments and ensuring sufficient budget exists prior to submission.
• Tracking active IT contracts and ensuring renewals are processed without service interruptions.
• Collaborating with IT and HQ Procurement staff to resolve issues and advise project teams.
• Ensuring compliance with procurement, budget, and HR policies.
Budget Support
• Tracking planned and actual expenses; supporting annual accrual processes.
• Working with Budget Managers to resolve variances.
• Providing timely budget, procurement, and spend information.
• Performing basic financial analysis and reporting.
Human Resources Support
• Tracking and supporting consultant/professional services engagements in Beeline Vendor Management System.
• Entering PeopleSoft requisitions to fund consultant contracts/POs.
• Assisting with onboarding new consultants and professional services resources.
Required Qualifications
• Bachelor’s degree in Business Administration, Finance, Public Administration, or equivalent, or 1–3 years of relevant experience.
• Familiarity with PeopleSoft Procurement & Financial Modules, ServiceNow Asset/Contract Management, and Beeline Vendor Management System.
• Basic knowledge of IT hardware, software, and equipment.
• Strong MS Office skills or comparable applications; ability to learn new software quickly.
• Ability to perform high-volume work accurately and independently.
Preferred / Nice-to-Have
Technical & Hard Skills
• Advanced Excel & Data Analytics: Mastery of XLOOKUP, Pivot Tables, and Power Query; foundational SQL or Python for data extraction is a strong plus.
• Data Visualization & BI: Experience building and maintaining interactive dashboards in Power BI, Tableau, or Looker to track infrastructure spend.
• IT Financial Management (ITFM): Foundational understanding of CapEx/OpEx treatment, variable cloud billing models (AWS, Azure, or GCP), and SaaS license tracking.
• Budgeting & Variance Analysis: Ability to manage rolling financial models, track actual spend against projections, and isolate cost variances.
Soft & Interpersonal Skills
• Data Storytelling: Ability to translate complex, transactional tech billing data into clear, actionable financial insights for non-finance IT managers.
• Cross-Functional Collaboration: Comfortable acting as a diplomatic bridge between engineering teams and traditional corporate finance departments.
• Meticulous Attention to Detail: A sharp eye for identifying billing anomalies, cost leaks, or double-billing within massive vendor invoices.
• Agility & Adaptability: Highly resilient and quick to pivot when navigating shifting project scopes, budget reforecasts, or sudden vendor pricing changes