Financial Operations Analyst

We are seeking a detail-oriented Financial Operations Analyst to join our team on a contingent basis. This assignment will support the accuracy and timeliness of our daily financial operations by providing reconciliation support. Responsibilities include completing same-day reconciliation of accounting transactions to maintain well controlled processes and accurate financial reporting.

Primary Responsibilities

Daily Transaction Processing & Monitoring

• Monitor and process ACH activity, accepting or rejecting transactions as appropriate

• Review daily ACH advices from branch location, determine ownership, and provide timely acknowledgments

• Monitor credit card processing activities, record transactions, and reconcile related accounting entries and ACH payments

• Report credit card activity to host departments, maintain registration logs, and distribute service charges based on departmental usage

• Review daily credit card transaction emails and process corresponding Workday entries

• Monitor system for incoming wire transfers and process related accounting; return unrecognized or misdirected wires

• Create wire transfers, including IRS payments for accounts payable unit (FMSSC) upon request

• Process and reconcile check deposits with client; mail checks and send processing reminders

Accounting & Reconciliation

• Perform data entry of accounting transactions into Workday and other Bank accounting systems

• Ensure timely settlement of all entries and close General Ledger's Transaction Processing Units (TPUs) in the client’s accounting system (EASy) daily

• Monitor settlement status of the Bank's TPUs daily

• Maintain and update subsidiary ledgers for multiple general ledger accounts

• Research and reconcile account discrepancies in a timely manner

• Monitor and clear undistributed net income daily

• Update records for weekly Treasury remittances

• Perform supplemental Late GL process tasks not absorbed by shared services

• Maintain detailed allocation tables by Bank for allocated general ledger accounts

• Enter monthly entries into Workday for Bank departments as needed

Compliance & Documentation

• Review accounting checklists to ensure compliance with established procedures

• Coordinate with Legal on updates to W 9 and PA tax exempt forms and distribute them to departments upon request. Prepare year-end listings of potential unclaimed property.

• Verify work performed by others (such as Working Trial Balance WTB details) when necessary

Specialized Tasks

• Process incoming departmental mail and distribute accordingly

• Process checks received related to supplier invoices

• Prepare manual entries for expected reimbursement travel receivables

• Generate monthly Travel Aged Receivables reports and coordinate department follow-up

• Monitor city wage tax account and ensure FMSSC completes online payments

• Process business use and occupancy tax payments on the City of Philadelphia's website

Records Management

• Provide operational support for physical records archiving

• Coordinate departmental activities related to archiving physical records

• Box and ship physical records to Iron Mountain

• Process annual disposition lists from Records Management

Required Qualifications

• 2 years of experience in financial operations, accounting, or related field

• Proven experience with financial transaction processing and reconciliation

• Proficiency in accounting systems, particularly Workday

• Strong attention to detail and accuracy

• Excellent organizational and time management skills

• Ability to work independently and meet daily deadlines

• Experience with ACH, wire transfers, credit card processing, and check handling

• Strong analytical and problem-solving abilities

• Effective written and verbal communication skills

Preferred Qualifications

• Familiarity with treasury operations and general ledger accounting

• Prior experience in a bank or government institution 

• Knowledge of records management practices

Top 3 skills:

1- Accounting transaction experience

2- General ledger reconciliation

3- Adaptable to changes